Privacy Policy

Last updated: March 2019

The Fishpond Choir is named after a free house and music venue in Matlock Bath but has no formal or trading links with that establishment.

This privacy policy explains, in plain language, how we respect privacy of personal information that we collect and process.

This Privacy Policy applies to information we, The Fishpond Choir, collect about individuals who interact with our organisation. It explains what personal information we collect and how we use it.

If you have any comments or questions about this notice, feel free to contact us at info@fishpondchoir.co.uk.

1. Personal data that we process

The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.

Purpose	Data (key elements)	Basis
Enquiring about our organisation and its work	Name, email, message	Legitimate interests - it is necessary for us to read and store your message so that we can respond in the way that you would expect.
Subscribing to email updates about our work	Name, email	Consent - you have given your active consent.
Signing up as a member	Name, email, telephone number and optional personal information.	Contract - by paying your membership fees you have entered into a contractual relationship with us as set out in our membership terms and conditions.
Website functionality	Website activity collected through cookies	Legitimate interests - it is necessary for us to store a small amount of information, sometimes through cookies, to check how our website is used

2. How we use your data

We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.

For example, we may use your personal information to:

reply to enquiries you send to us;
handle donations or other transactions that you initiate;
where you have specifically agreed to this, send you marketing communications by email relating to our performances or recordings.
You can register with our website if you would like to receive news about The Fishpond Choir, including information about our concerts, other events and recordings. These details may be shared with a third party email service but will continue to be for Fishpond Choir use only (currently, we use MailChimp for this purpose).

3. When we share your data

We have no intention or plans for sharing any data on Members or supporters. We will only pass your data to third parties in the following circumstances:

you have provided your explicit consent for us to pass data to a named third party;
we are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third party data processors; or
we are required by law to share your data.

In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.

4. How long we keep your data

We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required. Specifically, when requested to do so or when a Member terminates their membership.

Where data is collected on the basis of consent, we will seek renewal of consent at least every three years.

5. Rights you have over your data

You have a range of rights over your data, which include the following:

Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example by responding within seven days to any request to ‘Unsubscribe’.)
You have the right to ask for rectification and/or deletion of your information.
You have the right of access to your information.
You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.

A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/

If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.

6. Cookies & usage tracking

A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, eg remembering your preferences, recording what you have put in your shopping basket, and counting the number of people looking at a website.

The cookies we use do not collect personal information but help us collect anonymous information about how people use our website. The data is collected anonymously.

7. Modifications

We may modify this Privacy Policy from time to time and will publish the most current version on our website. If a modification meaningfully reduces your rights, we will notify people whose personal data we hold and is affected.