Privacy Policy

Last updated: March 2019

The Fishpond Choir is named after a free house and music venue in Matlock Bath but has no formal or trading links with that establishment.

This privacy policy explains, in plain language, how we respect privacy of personal information that we collect and process.

This Privacy Policy applies to information we, The Fishpond Choir, collect about individuals who interact with our organisation. It explains what personal information we collect and how we use it.

If you have any comments or questions about this notice, feel free to contact us at info@fishpondchoir.co.uk.

1. Personal data that we process

The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.

Purpose

Data (key elements)

Basis

Enquiring about our organisation and its work

Name, email, message

Legitimate interests - it is necessary for us to read and store your message so that we can respond in the way that you would expect.

Subscribing to email updates about our work

Name, email

Consent - you have given your active consent.

Signing up as a member

Name, email, telephone number and optional personal information.

Contract - by paying your membership fees you have entered into a contractual relationship with us as set out in our membership terms and conditions.

Website functionality

Website activity collected through cookies

Legitimate interests

- it is necessary for us to store a small amount of information, sometimes through cookies, to check how our website is used

 

2. How we use your data

We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.

For example, we may use your personal information to:

3. When we share your data

We have no intention or plans for sharing any data on Members or supporters. We will only pass your data to third parties in the following circumstances:

In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.

4. How long we keep your data

We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required. Specifically, when requested to do so or when a Member terminates their membership.

Where data is collected on the basis of consent, we will seek renewal of consent at least every three years.

5. Rights you have over your data

You have a range of rights over your data, which include the following:

A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/

If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.

6. Cookies & usage tracking

A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, eg remembering your preferences, recording what you have put in your shopping basket, and counting the number of people looking at a website.

The cookies we  use  do not collect personal information but help us collect anonymous information about how people use our website. The data is collected anonymously.

7. Modifications

We may modify this Privacy Policy from time to time and will publish the most current version on our website. If a modification meaningfully reduces your rights,  we will notify people whose personal data we hold and is affected.